HR Generalist

Position Summary

The HR Generalist provides essential administrative and operational support to the HR function, ensuring the effective delivery of day-to-day HR activities. This includes supporting payroll administration, employee relations processes, HR systems management, recruitment and onboarding, training coordination, and general HR enquiries across the business.

Essential Duties and Responsibilities

• Prepare and process payroll in line with internal deadlines and UK HMRC requirements.
• Liaise with employees and the external payroll bureau to resolve queries and ensure accuracy.
• Support disciplinary and grievance processes, including coordination, note-taking, and documentation for investigations and hearings.
• Maintain and update local and global HRIS systems (People Inc / Oracle), ensuring data accuracy and integrity.
• Prepare, research, update, and distribute HR policies and procedures as required.
• Produce HR reports and management information to support business needs.
• Provide administrative support to the UK Talent Acquisition team, including job adverts, interview coordination, and system updates.
• Prepare employment contracts and support onboarding and induction activities.
• Conduct new employee onboarding sessions.
• Support the preparation and maintenance of annual training plans and development programs.
• Maintain individual training records and administer the TRS system.
• Coordinate training bookings and liaise with providers.
• Assist with the administration and monitoring of absence management processes.
• Provide administrative and operational support to the HR Manager and HR Director.
• Support wider UK facilities as required.
• Assist in the organisation and delivery of employee wellness and engagement initiatives.
• Manage incoming HR telephone calls and email inbox.

Job Profile

• Reports to the Human Resources Manager.
• Works closely with the HR Director (WE), Operations, and wider HR team on a day-to-day basis.
• Interacts with employees at all levels across UK facilities and external stakeholders, including payroll providers, training suppliers, and union representatives.

Keys to Success

• Strong organisational skills with the ability to prioritise and manage multiple tasks effectively.
• High level of accuracy and attention to detail in all HR documentation and systems.
• Excellent communication and interpersonal skills, with the ability to engage confidently at all levels.
• Demonstrates professionalism, discretion, and confidentiality in handling sensitive information.
• Proactive and adaptable approach with a willingness to learn and develop.
• Strong IT proficiency, particularly in Microsoft Office and HR systems.

Supervisory Responsibilities

• This role has no direct supervisory responsibilities.

Requirements and Preferred Skills

Minimum Requirements

• Educated to National 5 level or equivalent (Grades A–C), including at least one STEM subject.

Preferred Skills

• Previous experience in an HR administrative or generalist role.
• Experience using HRIS systems (e.g., Oracle, People Inc) and payroll systems.
• Understanding of UK employment legislation and HR best practices.
• Ability to handle confidential information with integrity.

Travel

• No regular travel is required.
• Occasional travel between UK sites may be required depending on business needs.