Clerk II, EXIM

DRIVEN BY POSSIBILITY

Gates Corporation is a leading manufacturer of application-specific fluid power and power transmission solutions. At Gates, we are driven to push the boundaries of materials science to engineer products that continually exceed expectations.

We don’t rest on our rich heritage of innovation. We leverage it to inspire solutions that will power the next hundred years. We invest continually in R&D and technology, so our products not only outperform industry standards; they exceed our customers’ demanding expectations. We invest in our people, bringing real-world experience that enables us to solve our customers’ diverse challenges of today and anticipate those of tomorrow. And we are constantly expanding our product catalog and value-added service offerings to support every facet of our customers’ operations. In the most extreme environments and those more familiar, Gates is there with the right product, in the right place at the right time. Whether building original equipment or maintaining products in the aftermarket, we enable companies in every industry to be more efficient, productive, and profitable. We are Gates.

POSITION SUMMARY:

We are searching for a Clerk  - Exim who possesses the knowledge of EXIM to operate effectively in a matrix environment and have confidence in driving aggressive growth plans. The person should have a consultative and collaborative style, proven track record / achievement. We are only shortlisting driven, resilient, enterprising, agile and motivated individual who wants to be part of a growing company.

THE ROLE

The EXIM Clerk will be responsible for handling all export and import documentation, coordination with logistics partners, and ensuring compliance with statutory and international trade regulations for smooth shipment and actions plans to analyzing and negotiate offers to assure best cost together with Local functional leaders (i.e. Innovation, Operations, Finance, HR, IT and Supply Chain) to achieve overall organization’s objectives. In addition, this role would have to liaise with Multi-discipline team including support functions, to delight our Internal and External stakeholders.

YOUR RESPONSIBILITIES / ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned beyond the core functions listed below.

The responsibilities of the role are to implement the required action plan, manage Material planning and Production planning of metals production projects, for incoming raw material stores for metals section, etc. activities to support efforts to achieve the purchase outcomes. The role shall carry out tactical activities for project timing plan & milestones and drive suppliers for compliance.

The assigned territories include Fluid Power businesses in India.The specific responsibilities will fall into three primary areas:

Maximum 3 pointers per accountability

Accountability #1: Customer (Internal / External Stakeholders)

• Handle export-import documentation and logistics coordination for industrial hose shipments
• Ensure compliance with customs, DGFT, and GST regulations
• Prepare export documents (Invoice, Packing List, Shipping Bill, B/L, COO)

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Accountability #2: Process / Performance

• Coordinate with CHA, freight forwarders, and shipping lines
• Ensure timely dispatch of hose consignments as per schedule
• Track export shipments and update stakeholders
• Manage import documentation for raw materials, components, and machinery
• Coordinate customs clearance with CHA
• Verify Bill of Entry and inbound shipment documents
• Ensure timely receipt and avoid demurrage

Accountability #3: People

• Coordinate with Production/PPC for dispatch readiness
• Work with Purchase for import planning
• Liaise with Finance for LC, payments, and documentation
• Arrange transport for export shipments
• Monitor shipment movement (inbound & outbound)

KEYS TO SUCCESS:

• Lead with an outside in mindset to place customers in the center of everything we do.
• Exemplify Gates ethics and core values to develop talents with right skills, knowledge and behavior,
• Advocate reward for performance to drive accountability for sustainable growth
• Design a contemporary and innovative learning environment to attract diverse talent pool.

SUPERVISORY RESPONSIBILITIES: The incumbent reports Sr – Analyst Exim & operate in individual contributor capacity.

YOUR QUALIFICATIONS/ QUALIFICATIONS & PREFERRED SKILLS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

This person must have at least 2-5 years hands on experience in EXIM  in the assigned countries or region.

• Diploma/ Graduate/Engineer.
• 2 years of related work experience.

POSITION SUMMARY:

• The incumbent will be responsible Material planning and Production planning of projects, for incoming raw material & stores operation. The objectives necessitate alignment of activities with the FP Worldwide Procurement objectives, policies, procedures, and systems.
• Responsible for Import of Materials from Supplier and Co-coordinating with custom house agent for forwarding / tracking / obtaining clearances of all documents from customs.
• Responsible for overall function of department.

REQUIRED SKILLS: 

• Good Planning and Organizing Capabilities.
• Leadership & Innovative Skills
• Effective Time and Resource Management Skills.
• Committed towards Responsibilities
• Excellent communication in English–Written & Spoken
• Knowledge of Import & Export procedure regarding International Trade, Shipping related, Indian customs, Foreign Exchange, SVB, MEIS, SHIS, Advance license & Letter of Credit. Document controlling & Good knowledge of MS Office.
• Excellent problem solving and statistical analysis skills
• Proven ability in multitasking and prioritizing workload

• Tracking all the consignments as per scheduled delivery & track whether all import documents are available for clearance
• Co-coordinating with custom house agent for forwarding / tracking / obtaining clearances of all documents from customs. Also co-ordinate with customs office for clearance if necessary
• Finalize transporter for transporting consignments from customs to destination area
• Provide documentation for movement of cargo from the pickup location to final destination (e.g.  E way bill)
• Process import BOE in System before arrival of the shipment.
• Forward consignment documents to stores & co-ordinate for completion of MRR Formalities.
• Co-ordinate with Stores / Freight forwarder /Indian Custom/DGFT/ Transporter for any damages/shortage/query in received consignments & sort out the same.
• Organize insurance surveyor if required.
• Forward the Transporter bills / Vendor bills / Custom House Agent bills / expenses to Finance for payment process. Co-ordinate with Finance for payments for forwarded bills.
• Timely Re- conciliation with service provider.

PHYSICAL DEMANDS: (travel, etc)

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

While performing the duties of this job, the employee is frequently required to domestic travel at supplier end.

We are firmly committed to the equitable treatment of all our employees and qualified applicants for employment.  Equal opportunity in all aspects of employment is one of our firmest and most basic beliefs and we will not tolerate any illegal discrimination, harassment, or retaliation.  The Company will not tolerate discrimination or harassment on the basis of race, religion, national origin, sex, age, physical or mental disability, marital status, sexual orientation or any other protected class.

Please be advised that Gates Corporation does not accept resumes from third-party recruiters.