Payroll Coordinator

Essential Duties and Responsibilities

• Designs and oversees a process of payroll input: working time records, absences, pay elements
• Oversees employee records, issues instructions and guidelines to HR Administrators in case of legal / internal changes, supports them with trainings 
• Responsible for maintenance of organization structure in IT systems; controls data accuracy in HR systems
• Assures calculation of payroll, in accordance with labor law, tax, social security regulations and SOX rules; prepares and releases ZUS, PIT and PFRON documentation; assures salary deductions; administers pension plans and insurance policies
• Responsible for payroll & HC related reporting, as well as labor costs & working time calculations
• Responsible for correct data input to accounting (PEK, accruals, other on request)
• Creates and/or supports Polish legal entities in creation of internal documentation (work regulations, remuneration regulations, social fund regulations, instructions, procedures and forms, incl. incl. ISO & SOX documents, as well as labor contracts).
• Ensures accuracy of pay elements in payroll system; participates in system upgrades and integration projects
• Oversees working time management, acts as internal expert in this area
• Assists in audits and engages in projects in the area of personnel administration and payroll
• Uses best practices and knowledge of internal or external business issues to improve products or services

Keys to Success

• Requires in-depth conceptual and practical knowledge of labor laws and payroll regulations.
• Customer focus and ability to communicate and persuade various stakeholders throughout the organization
• Requires conceptual and practical expertise in own area and general knowledge of related areas
• Has knowledge of best practices and how own area integrates with others; is aware of the competition and the factors that differentiate the company in the market
• Solves complex problems; takes a new perspective using existing solutions
• Requires in-depth conceptual and practical knowledge of labor laws and payroll regulations.
• Customer focus and ability to communicate and persuade various stakeholders throughout the organization
• Requires conceptual and practical expertise in own area and general knowledge of related areas
• Has knowledge of best practices and how own area integrates with others; is aware of the competition and the factors that differentiate the company in the market

Supervisory Responsibilities

• Leads payroll team of typically 2 people
• Supervises external service providers 
• Acts as a partner for local HR departments, provides subject matter guidance.
• Acts as a resource for other team members; may lead projects with limited risks and resource requirements
• Acts as a resource for colleagues with less experience

Requirements and Preferred Skills

• 5-7 years of experience
• Knowledge of labor law, tax and social security regulations.
• Good knowledge of payroll systems (TETA preferred), HR IS systems (Success Factors or alike) and MS Office.
• Advanced knowledge of English in speaking and writing.
• Experience in managing a team or leading complex projects.
• High level of integrity and trustworthiness.
• Customer focus, ability to build positive, professional relationships with internal and external customers.