HR Specialist

Essential Duties and Responsibilities

• Maintain accurate and up-to-date employee records in both physical files and the HRIS system.
• Prepare employment contracts and onboarding documentation for new hires.
• Create and manage offboarding documentation for departing employees.
• Administer all contractual changes and ensure updates are reflected in HR systems and documentation.
• Oversee and manage the entire employee life cycle, ensuring compliance with internal policies and Polish labor law.
• Cooperate with the external payroll provider by submitting accurate data and reviewing payroll outputs for correctness.
• Administer employee benefits.
• Prepare and submit regular reports on headcount, working time, salaries, and benefits.
• Cooperates with SOX audit team.
• Provide recommendations and input on employment matters from a legal and compliance perspective.
• Act as the first point of contact for employees on HR-related topics, including contracts, payroll, benefits, and employment conditions.
• Resolve employee queries promptly and professionally, ensuring high-quality HR service delivery.

Keys to Success

• Requires expanded knowledge and experience in own area; incumbents are still acquiring higher-level knowledge and skills
• Requires expanded conceptual knowledge in own area of expertise while developing additional skill sets

Supervisory Responsibilities

• No supervisory responsibilities but may provide guidance to new associates
• Builds knowledge of the company, processes and customers
• Solves a range of straightforward problems
• Analyses possible solutions using standard procedures
• Receives a moderate level of guidance and direction
• Understands key business drivers; uses this understanding to accomplish own work
• Solves standard problems by analyzing possible solutions using experience, judgment and precedents
• Impacts quality of own work and the work of others on the team; works within guidelines and policies
• Explains information to others in straightforward situations

Requirements and Preferred Skills

• 2–4 years of experience in HR, with a focus on HR administration and hard HR processes (e.g., contracts, employee records, compliance, etc.).
• Bachelor’s degree in Human Resources, Business Administration, or a related field — or equivalent work experience with solid understanding of HR principles.
• Strong knowledge of Polish labor law – this is a must-have.
• Good working knowledge of MS Office tools, particularly Excel, Word, and Outlook.
• Communicative English skills – both spoken and written – sufficient for daily work and internal communication.
• Understanding of payroll processes is a strong asset.
• Ability to analyze problems, suggest improvements, and implement practical solutions.
• High level of integrity, discretion, and trustworthiness.
• Team spirit and flexibility – ability to cover for colleagues during absences.
• Well-organized, able to manage own workload independently, and take initiative when needed.