Payments Specialist

What to expect

We are looking for a proactive and detail-oriented Payment Specialist to oversee daily payment transactions, including automatic and manual runs, ensuring accuracy and proper record-keeping. This role involves close collaboration with internal teams, vendors, and stakeholders to ensure payments are processed efficiently and on time.

This role offers the opportunity to contribute to a dynamic team, ensuring timely payments while continuously improving processes.

Essential Duties and Responsibilities

• Process and reconcile daily payment transactions, both automatic runs and wire transfers,
• Monitor and track payments to stay up-to-date on weekly payment status and promptly address any issues,
• Assist AP/AR teams in managing payment allocations and resolving any discrepancies in vendor payments,
• Maintain audit trails and save payment records for compliance,
• Provide payment status updates to internal and external stakeholders when requested,
• Monitor bank balances to ensure sufficient funds for payments,
• Adjust tasks to meet daily, weekly, and monthly payment schedules,
• Collaborate with banks, Global Treasury, and other teams to effectively manage payment process,
• Ensure compliance with procedures, SOX controls, and local regulations,
• Update and create Standard Operating Procedures and supporting documents,
• Drive improvements in payment processes for efficiency and security.
• Participate in projects related to payments,
• Act as a backup for team members.

Keys to Success

• Requires knowledge of fundamental concepts, practices and procedures within a particular area of expertise
• Responsible for assisting the finance department in creating accurate and timely financial records for the organization.
• Receives considerable instruction, guidance and direction from others.
• Applies general knowledge of business developed through education or past experience
• Solves routine problems using existing procedures and standard practices
• Has limited impact on own work team; works within standardized procedures and practices to achieve objectives and meet deadlines
• Exchanges basic information, asks questions and checks for understanding
• Uses existing procedures to solve routine or standard problems
• Receives considerable instruction, guidance and direction from others
• Applies general knowledge of business developed through education or past experience
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Supervisory Responsibilities

• No supervisory responsibilities; accountable for own contribution

Requirements and Preferred Skills

• Bachelor’s degree (Finance, Accounting, Banking, or similar),
• 1 year of finance experience in an international organization (SSC/BPO),
• Strong proficiency in MS Excel and MS Outlook; experience with SAP or similar ERP systems,
• Very good spoken and written English,
• Strong attention to detail and analytical skills,
• Excellent communication and interpersonal skills,
• Ability to collaborate effectively across teams,
• Proactive problem-solving and continuous improvement mindset,
• ‘Can-do’ attitude with a willingness to learn, take ownership, and make decisions within scope of responsibility,